Not sure where to begin or what to look for in a 'Best-In-Class' document management system?
Lawsuits. Space constraints. Remote employees. Audit trail. SOX. HIPAA. The economy.
These all might be reasons why you are looking at a document management system — and subsequently interested in the information below.
Paper was once looked at as being almost disposable. And it still can be today. But, there are situations where keeping paper (or images of that paper) is important, if not critical, to the life of your company.
Archived documents can help you free up space in your office, share documents with remote employees and help you improve customer service. A web-based document management system can allow auditors to view certain documents without visiting your offices. It can also provide you any time, anywhere access to the information you need to run your business. In the information provided below, we’ve tried to provide the best practices for selecting and implementing a document management system based on our experiences AND the experiences of our clients.
Learn How You Can Select And Implement A 'Best-In-Class' Document Management System
Included In Our White Paper:
What is Document Management?
- Document management features...
- Who uses document management systems?
- Benefits of document management systems...
- In-house or hosted?
- How to evaluate a document management system
- General attributes to consider
- Hardware features and recommendations
- Document management system pricing
- Installation and training
- Existing paper files: to scan or not to scan
- Naming conventions for index values
- Setting up users and access rights
- Implementing your system
Save Time & Money
How much time have you wasted searching for paper files and folders? Get on the path to a paperless office with iDocsNOW electronic document management.
Our web-based document management tool lets you convert paper documents into electonic images. Simply log into your secure electronic file cabinet and scan paper files or print electronic documents. Then organize files by assigning a few index values to create a fully-searchable electronic filing cabinet -- for one or 100 users, or more!
Scan and retrieve documents, quickly index files with optical character recognition(OCR), add annotations, print and email files, create virtual file cabinets, maintain the highest level of security, and keep a squeaky clean audit trail for compliance. All with iDocsNOW.
Document Management For Any Industry!
The path toward a paperless office begins with iDocsNOW. Our web-based document management tool lets you convert paper documents into electronic images. Simply log into your secure electronic file cabinet and scan paper files or print electronic documents. Then organize files by assigning a few index values to create a fully-searchable electronic filing cabinet - for one or 100 users or more.
Data Security And Compliance Statement
The security and privacy of data is a core part of our business and is our top priority. The link below documents our corporate statement regarding our data security program and the process we follow to ensure information security and compliance.
The iDocsNOW document management system helps customers comply with the network perimeter security and data retention criteria mandated in such regulations as the Health Insurance Portability & Accountability Act (HIPAA), Gramm-Leach-Bliley Act (GLBA), Sarbanes-Oxley Act (SOX), Federal Information Processing Standardization (FIPS), and the Government Information Security Reform Act (GISRA). Visit the link below to learn more about Encryption, Physical Redundancy, Off-Site Backups, Access and Event Monitoring, Passwords, Physical Security, and our Data Security Compliance Statement.